Job Opportunity: Admin, Logistic and Procurement- Assistant
Organization: Partnering Hope into Action (PHIA) Foundation
Location: Ranchi, Jharkhand (with travel to project districts)
Application Deadline: 14th July 2024
Contract Type: Fixed Term Contract
Contract Duration: One year, with the possibility of an extension
Expected Emolument Range: INR 4 - 4.8 lakh per annum
Number of Positions: 1
About PHIA Foundation
PHIA Foundation is a Charitable Trust in India working towards a society free from poverty, exclusion, and discrimination. They empower marginalized communities and promote gender equality through long-term development programs and humanitarian response across Bihar, Jharkhand, Madhya Pradesh, Ladakh, Uttar Pradesh, and Delhi NCR. PHIA partners with various stakeholders to address poverty and promote social justice, equity, and dignity.
About the Project
PHIA Foundation's project 'Initiative Towards Re-energizing Collective Initiatives on Commons in Jharkhand' focuses on:
- Unlocking CSR and DMFT opportunities for restoration and livelihoods
- Integrating Commons into SDG localization and monitoring
- Advancing Just Transition Policy discussions and implementation
- Building Forest-Tribal and Self Governance capacity
- Encouraging government guidelines for landscape-level planning and action
Job Description
The Admin, Logistic and Procurement Assistant will support the senior team and program team to efficiently manage tasks and complete deliverables. Responsibilities include:
- Daily office maintenance and preventive checks
- Maintaining incoming, outgoing, and visitor registers
- Monitoring procurement processes in state projects
- Safekeeping and filing project and office documents
- Updating records of service providers and coordinating necessary documents
- Booking vehicles, tickets, and hotels for visitors
- Coordinating with vendors for quotes/proposals
- Building systems for admin and procurement document upkeep
- Maintaining office and project asset/stock inventory, including physical verification
- Processing staff reimbursements and petty cash management
- Handling centralized bulk procurements and issuing service agreements
- Organizing venues and arrangements for workshops and events
- Managing admin-related work for projects and the state office
- Creating a vendor/service provider database
- Performing tasks assigned by the Senior Leadership Team
Qualifications/Experience/Skills/Knowledge
- Graduate from a recognized university
- 3-4 years of experience in admin, logistics, and procurement, preferably in the development sector
- Good oral and written communication skills
- Sound computer skills, including Internet and MS Office
- Basic knowledge of Non-Governmental Organizations' functioning
- Excellent communication, interpersonal, and teamwork skills
- Ability to work with diverse backgrounds openly
How to Apply
Interested candidates should apply through the following link with an updated resume including the names of two referees: PHIA Application Form.
Note: Interviews will be conducted on a rolling basis. Only shortlisted candidates will be contacted. PHIA encourages applications from marginalized sections, including Scheduled Castes, Scheduled Tribes, women, and other gender identities.
